631-587-7474
510 Montauk Highway, Suite D, West Islip, NY 11795
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Privacy Policy

Effective Date: 6/18/2025

West Islip Medical Care (“we,” “us,” or “our”) is committed to protecting your personal and health-related information. This Privacy Policy explains how we collect, use, store, and disclose your data when you visit our website at https://westislipmedicalcare.com, including when you contact us using the form at https://westislipmedicalcare.com/contact/.

By using this Website, you agree to the practices outlined in this Privacy Policy.

1. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact:

West Islip Medical Care
 510 Montauk Highway, Suite D
 West Islip, NY 11795
 Phone: 631-587-7474
 Email: [email protected]

2. Definitions

  • Website – https://westislipmedicalcare.com, including all pages, forms, and features.
  • Personal Data – Information that can identify you directly or indirectly (e.g., name, email, phone number).
  • Usage Data – Information automatically collected about your interaction with the Website, such as IP address and browser type.
  • Cookies – Small data files stored on your device to help improve your browsing experience.
  • Service Providers – Trusted third parties that help us manage Website operations, analytics, and communications.

3. Information Collected

A. Information You Provide

When you use our contact form to request an appointment or submit an inquiry, we collect:

  • Name
  • Email
  • Phone
  • Message

The form includes this disclosure:
 “I consent to West Islip Medical Care storing my submitted information so they can respond to my inquiry.”

B. Automatically Collected Information

We may collect the following information automatically:

  • IP address
  • Browser type and version
  • Date and time of access
  • Pages visited
  • Device type

This is collected using cookies and analytics tools such as Google Analytics.

4. Use of Personal Data

We use your information to:

  • Respond to appointment requests or questions
  • Manage patient communication
  • Improve our Website functionality and content
  • Comply with legal and regulatory obligations
  • Protect against fraud or misuse

We do not sell your personal data.

5. HIPAA Compliance

As a medical provider, West Islip Medical Care complies with the Health Insurance Portability and Accountability Act (HIPAA). All health-related information submitted through the Website is handled in accordance with HIPAA requirements.

If you become a patient, you will receive a separate Notice of Privacy Practices, detailing your rights under HIPAA.

6. Cookies and Google Analytics

We use cookies and Google Analytics to analyze Website traffic and usage patterns. This includes:

  • Page views
  • Time on site
  • Browser/device metadata
  • General geographic location (non-specific)

You may disable cookies in your browser settings.
 To opt out of Google Analytics tracking, visit: https://tools.google.com/dlpage/gaoptout

7. Third-Party Sharing

We may share your information with:

  • Website hosting providers
  • Analytics platforms
  • Email delivery services
  • Legal authorities if required

All third-party vendors are bound by confidentiality and data protection agreements.

8. Data Retention

We retain your information:

  • As long as necessary to respond to your inquiry or provide services
  • In accordance with medical recordkeeping laws and HIPAA regulations
  • Analytics data may be retained for up to 26 months

9. User Rights

U.S.-Based Users

You may:

  • Request access to your personal data
  • Request corrections or deletion where allowed by law
  • Withdraw your consent (where applicable)

Please contact us to exercise these rights.

California Residents (CCPA)

You may:

  • Request a summary of data collected
  • Request deletion of your data
  • Confirm that your data is not sold

EU Residents (GDPR)

If applicable, you may:

  • Access, correct, or delete your data
  • Object to or restrict processing
  • Request data portability
  • Withdraw consent at any time

10. Children’s Privacy

Our Website is not intended for children under age 13. We do not knowingly collect personal information from children. If we become aware that we have, we will delete it promptly.

11. Data Storage Location

All personal data is stored on secure servers located in the United States, maintained by reputable service providers who follow industry-standard security practices.

12. Security Practices

We use administrative, physical, and technical safeguards to protect your data, including:

  • SSL encryption
  • Secure data storage
  • Access controls

However, no method of transmission over the internet is completely secure.

13. External Links Disclaimer

Our Website may link to third-party websites. We are not responsible for their content or privacy practices. Please review their privacy policies before submitting information.

14. Accessibility Statement

We are committed to digital accessibility. If you experience issues using the Website or accessing any information, please contact us and we will assist you.

15. Changes to the Policy

This Privacy Policy may be updated periodically. Changes will be posted on this page with a new effective date. Continued use of the Website implies acceptance of the updated policy.